1 – Scope
This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain.
The General Data Protection Regulation (GDPR) which is EU wide and far more extensive than its predecessor the Data Protection Act, along with the Privacy and Electronic Communications Regulations (PECR), seek to protect and enhance the rights of EU data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU and its storage within the EEA.
1 – Riverside Waste Machinery Ltd, based at Unit A, 2 Jubilee Court, Wath Lane, Copgrove, Harrogate, North Yorkshire, HG3 3TB, is pleased to provide the following information:
2 – Who we are
Riverside Waste Machinery Ltd provides the following services: a dedicated provider of waste balers and compaction technology, servicing and associated consumables.
3 – Personal Data
a) Riverside Waste Machinery Ltd uses the information collected from you to provide quotations, make telephone contact and to email you information concerning your enquiry.
b) For marketing purposes, Riverside Waste Machinery Ltd may use the contact details provided by you to respond to your enquiries including making telephone contact, emailing information to you which we believe may be of interest to you.
c) In you making initial contact you consent to Riverside Waste Machinery Ltd maintaining a marketing dialogue with you until you either opt out (which you can do at any stage) or we decide to desist in promoting our services. At all times, Riverside Waste Machinery Ltd will work hard to be fully GDPR compliant.
d) Some personal data may be collected about you from the forms and surveys you complete, from records of our correspondence, when you visit us, from phone calls and details of your visits to our website, including but not limited to, personally identifying information like Internet Protocol (IP) addresses.
f) Riverside Waste Machinery Ltd will only collect the information needed so that it can provide you with the products and/or services it provides; Riverside Waste Machinery Ltd does not sell or broker your data.
Further information exclusively pertaining to GDPR and employees, can be obtained from the Company Handbook.
4 – Legal basis for processing any personal data
To meet our contractual obligations to customers and legitimate interest to respond to enquiries concerning the products and/or services provided.
5 – Legitimate interests pursued by Riverside Waste Machinery Ltd
To promote our products and/or services with regard to our machinery, balers, compactors, consumables and servicing. Communications may include direct mail, email, newsletters, telephone calls, social media and any other channels to reach those who may be interested in using the goods and/or services provided by Riverside Waste Machinery Ltd.
6 – Consent
Through agreeing to this privacy notice you are consenting to Riverside Waste Machinery Ltd processing your personal data for the purposes outlined. You can withdraw consent at any time by using the postal, email address or telephone number provided at the end of this Privacy Notice.
7 – Disclosure
Riverside Waste Machinery Ltd will keep your personal information safe and secure, although our administration team will have access to your contact details so that they can manage your account.
Riverside Waste Machinery Ltd will not disclose your Personal Information unless compelled in order to meet legal obligations, regulations or valid governmental requests.
Riverside Waste Machinery Ltd may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of its staff.
8 – Retention Policy
Riverside Waste Machinery Ltd will process personal data for the duration of any business dealings and will continue to store only the personal data needed for eight years after any contract has expired to meet any legal obligations. After eight years all personal data will be deleted, unless basic information needs to be retained by us to meet our future obligations to you, such as erasure details.
9 – Data storage
All Data is held in the United Kingdom. Riverside Waste Machinery Ltd does not store personal data outside the EEA.
10 – Your rights as a data subject
At any point whilst Riverside Waste Machinery Ltd is in possession of, or processing your personal data, all data subjects have the following rights:
• Right of access – you have the right to request a copy of the information that we hold about you.
• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
• Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
• Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
• Right of portability – you have the right to have the data we hold about you transferred to another organisation.
• Right to object – you have the right to object to certain types of processing such as direct marketing.
• Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.
In the event that Riverside Waste Machinery Ltd refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.
At your request, Riverside Waste Machinery Ltd can confirm what information it holds about you and how it is processed.
11 – You can request the following information:
• Identity and the contact details of the person or organisation that has determined how and why to process your data.
• Contact details of the data protection officer, where applicable.
• The purpose of the processing as well as the legal basis for processing.
• If the processing is based on the legitimate interests of Riverside Waste Machinery Ltd and information about these interests.
• The categories of personal data collected, stored and processed.
• Recipient(s) or categories of recipients that the data is/will be disclosed to.
• How long the data will be stored.
• Details of your rights to correct, erasure, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
• How to lodge a complaint with the supervisory authority (ICO).
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
• The source of personal data if it wasn’t collected directly from you.
• Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
12 – To access what personal data is held, identification will be required
Riverside Waste Machinery Ltd will accept the following forms of ID when information on your personal data is requested: a copy of your driving licence, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If Riverside Waste Machinery Ltd is dissatisfied with the quality, further information may be sought before personal data can be released.
All requests should be made to email@example.com or by phoning +44 (0) 1423 325038 or writing to us at the address below.
13 – Complaints
In the event that you wish to make a complaint about how your personal data is being processed by Riverside Waste Machinery Ltd you have the right to complain to us. If you do not get a response within 30 days you can complain to the ICO.
The details for each of these contacts are:
Mr. Jonathan Oldfield – Riverside Waste machinery Ltd, Unit A, 2 Jubilee Court, Wath Lane, Copgrove, Harrogate, North Yorkshire, HG3 3TB
Telephone +44 (0) 1423 325038 or email: firstname.lastname@example.org
Wycliffe House, Water Lane, Wilmslow, SK9 5AF
Telephone +44 (0) 303 123 1113 or email: https://ico.org.uk/global/contact-us/email/